Traineeship mobility (programme countries)

Traineeship mobility (programme countries)

Erasmus+ provides students of higher education institutions a possibility to acquire international experience and knowledge carrying out a traineeship period in an enterprise or a higher education institution in Europe.

«Procedure for Organizing Student Mobility for Erasmus+ Program at Riga Technical University»

Prerequisites for Candidates

Erasmus+ traineeship mobility is available for all RTU students from all specializations and levels of higher education and recent graduates up to one year after graduation if the student had applied for the scholarship contest while having student status at RTU. To apply for Erasmus+ scholarship, a student has to be registered at least as a 3rd semester student at the Bachelor level or 2nd semester student at the Master level. The student must have adequate grades (weighted average grade cannot be lower than 6.0), good knowledge of English, German or another language of the EU Member States, and a well-defined objective for participating in a mobility.

In case student applies for the Erasmus+ mobility within the same level, the Erasmus or Erasmus+ scholarship has been received before, note that the maximum period of Erasmus+ mobility is 12 months; minimum traineeship period – 2 interrupted months.

Erasmus+ Mobility Stages
The student applies for Erasmus+ scholarship > is nominated for receiving scholarship > independently finds and applies for a traineeship > is accepted by the receiving institution/enterprise and successfully completes the traineeship > returns to RTU, where the traineeship is recognized (recognition is not needed in case of voluntary traineeship or traineeship as a recent graduate).
Traineeship Types

Erasmus+ programme support is available for three types of traineeship mobility:

  • Mandatory Traineeship (traineeship that is included in RTU study programme)
    • its aims, tasks and length have to be approved by RTU traineeship supervisor;
    • traineeship mobility is approved by the study programme director and academic advisor at Foreign Students Department.
       
  • Voluntary Traineeship (traineeship that is not a part of RTU study programme)
    • can be carried out during period free from studies, for example, during summer break;
    • traineeship mobility is approved by the study programme director and academic advisor at Foreign Students Department.
       
  • Traineeship as a Recent Graduate 
    • student can receive Erasmus+ scholarship within 1 year after graduating RTU if the student had applied for the scholarship contest while having student status at RTU;
    • traineeship mobility is approved only by the coordinator, it does not have to be approved by faculty representatives or academic advisor at Foreign Students Department.
Erasmus+ Scholarships

Within the Erasmus+ programme, students can apply for and receive a scholarship and spend an officially recognized traineeship period (one or several) at foreign companies, research institutions and higher education institutions. The scholarship amount for the programme countries is determined by the European Commission.

See Erasmus+ scholarship amounts

The scholarships are intended to cover the extra cost related to undergoing a traineeship abroad. The scholarships provided by the Erasmus+ programme will only partly cover the total cost of the mobility expenses. The students themselves are responsible for ensuring the necessary additional funding in a timely manner. Erasmus+ scholarship is compatible with salary from enterprise.

Students from lower income backgrounds may also be entitled to a monthly supplement of EUR 100.00, in this case relevant documents must be submitted.

Students with disabilities have the opportunity to apply for additional financial support (additional equipment, special transport, accompanying persons, etc.).

To participate in the Erasmus+ programme, the student must first apply for the scholarship competition that is organized twice a year – in October and March – by RTU International Mobility Unit. To receive Erasmus+ scholarship as a recent graduate, it is necessary to apply for the scholarship competition while you are still an RTU student.

ECTS

ECTS (European Credit Transfer and Accumulation System) is a higher education credit system developed to objectively assess the student’s performance studying at different universities with different evaluation systems or carrying out a traineeship abroad. ECTS facilitates recognition of academic results, and for a mandatory traineeship it means that if a student received ECTS for the traineeship period, the results will be recognized by RTU, included in the RTU transcript of records converting the amount of received ECTS to corresponding amount of credit points. The enterprise issues a confirmation or a certificate for a successful traineeship period, and it is a base for the recognition of a traineeship period. ECTS credits are based on the student’s workload required to achieve the expected learning outcomes. 1 Latvian credit point is equal to 1.5 ECTS.

Contacts
RTU International Relations departament, International Mobility Unit 1 Kalku Street, room 302, Riga
Evita Miščuka +371 67089314  
Inga Riharda +371 67089067  

Erasmus+ traineeship mobility has four main stages:

Application for Erasmus+ traineeship mobility

Student activities to apply for the traineeship

  1. Get acquainted with information on traineeship mobility on the website.
  2. Attend informative seminars organized by RTU International Relations Department.
  3. Independently find a placement abroad.
  4. Identify living conditions of a particular country and the expected mobility costs.
  5. Apply for Erasmus+ scholarship competition organized by RTU International Relations Department, by submitting the necessary documents.
  6. Participate in Erasmus+ scholarship selection interview (organized twice a year after the application submission – in November and April).

Interview evaluation criteria are determined in the document «Procedure for Organizing Student Mobility for Erasmus+ Program at Riga Technical University» under the section «Selection of Participants, Scholarship Competition».

INFORMATIVE EVENTS – In September and February all interested persons are invited to participate in informative events about Erasmus+ program, at which various issues related to the Erasmus+ scholarship will be explained in detail, the experience of previous years will be shared and aspects that require special attention in mobility planning process will be considered. Informative events will be held on February 7 (Tuesday), 17.00 o’clock and on February 14 (Tuesday), 16.00 o’clock in Kalku Street 1, Room 301.

APPLICATION DEADLINES AND DOCUMENTS TO BE SUBMITTED – To participate in Erasmus+ traineeship mobility, the student must first apply for the scholarship competition, which is organized twice a year – in October and March.  Scholarship competitions for Erasmus+ studies and traineeships are held separately.

Participating in the current Erasmus+ programme scholarship competition, students will be able to undertake traineeship no earlier than June 2017.

The deadline for submission of the application is 31st March 2017.

Completed application must be submitted within the deadline to the International Mobility Unit, Kalku Street 1, Room 302. Application documents received after the deadline will not be accepted! Application documents must be submitted in paper form in a document folder.

Documents necessary for applying for the traineeship

  1. Application Form for Erasmus+ Traineeship;
  2. Motivation Letter addressed to RTU International Relations Department;
  3. CV in Europass or any other format (in English);
  4. Transcript of Records for the whole period of studies (in English). Transcript of Records has to be signed by the faculty records manager;
  5. Foreign language proficiency certificates (if applicable).

FINDING PLACEMENT – Finding a placement is students’ responsibility. This process is labor intensive and time consuming. It is recommended to start planning the mandatory traineeship in a timely manner. To find a placement, the student can use private contacts, as well as RTU academic staff recommendations. The student can start looking for a placement before submitting the application for scholarship competition. However, if student is not successful during selection procedure, even if the placement is found, student will not receive the scholarship. Applying for the Erasmus+ scholarship, the student may not have a specific agreement with the enterprise or higher education institution for a period of traineeship; however, the student should have a clear vision of the intended traineeship. After successful participation in the scholarship competition, it is possible to implement the mobility for traineeship during the remaining study period or within one year after graduation.

Communicating with potential employers, at the very beginning it is recommended to mention that RTU participates in Erasmus+ programme and it is possible to receive financial support for the traineeship period.

Experience of Erasmus+ programme former participants has shown that the studies and traineeships abroad are a valuable asset in the professional and personal growth. It is also a great opportunity to popularize our country and its culture as well as to improve knowledge of foreign languages. Experience gained at a higher education institution or enterprise abroad is also a positive factor in the Latvian and the EU labor market.

After the nomination/before the Erasmus+ mobility

Student activities before Erasmus+ mobility

  1. The student informs RTU Erasmus+ coordinator about the start and end dates of the traineeship period and the country where traineeship will take place.
  2. The student fills in the «Learning Agreement for Traineeships» and collects all necessary signatures.
  3. Non-EU students must find out the immigration requirements for the particular country and apply for immigration permit for exchange students necessary for legal immigration.
  4. Before the exchange (for non EU-students – after receiving immigration permit for particular country of mobility), students sign «Mobility Grant Agreement»;
  5. The student should find accommodation for the mobility period in a timely manner.
  6. The student takes the first language proficiency test online in the «Online Language Support» (OLS) environment, about which the student is informed by RTU Erasmus+ coordinator.

LEARNING AGREEMENT FOR TRAINEESHIPS - Once the student has been nominated for participation in Erasmus+ mobility and found a receiving institution/enterprise abroad where the traineeship will take place, the student in cooperation with the representative of the receiving institution/enterprise draws up the «Learning Agreement for Traineeships».

In case of mandatory traineeship, its aims, tasks and duration should be approved not only by the representative of the receiving institution/enterprise, but also by RTU traineeship supervisor; in addition, student must fulfil all requirements of study programme regarding traineeship activities and required documents for acknowledging it. By signing the «Learning Agreement for Traineeships», the programme director and academic advisor at Foreign Students Department confirm that they approve the mobility for traineeship. After Erasmus+ mobility, the responsible persons evaluate traineeship undertaken abroad and recognize it by allocating an appropriate number of credit points.

Voluntary traineeship may take place in a period free from studies, for example, in summer. Its aims, programme and duration should be approved by the programme director and academic advisor at Foreign Students Department. In case of voluntary traineeship, ECTS are not allocated.

If the traineeship takes place after graduation (Traineeships for Recent Graduates), mobility for traineeship is approved by Erasmus+ coordinator at the International Mobility Unit and Erasmus+ institutional coordinator at RTU; it should not be approved by the faculty or FSD representatives. In case of traineeships for recent graduates, ECTS are not allocated; however, it is possible to receive the Confirmation of Traineeship from the receiving institution/enterprise.

Learning Agreement for Traineeships (form)

GRANT AGREEMENT

After signing the Learning Agreement for Traineeships, for non-EU students also after settling immigration formalities (holding VISA or residence permit of the particular country) and shortly before going to Erasmus+ mobility, RTU Erasmus+ coordinator and the student conclude the Mobility Grant Agreement, which provides the amount of scholarship, the procedure and time of its allocation. Usually scholarship is paid before the student leaves for mobility. To calculate the amount of scholarship, information on Erasmus+ mobility period, precisely specifying the start and end dates, must be submitted to RTU Erasmus+ coordinator.

DOCUMENTS that should be drawn up before going on mobility:

  • Learning Agreement for Traineeships
  • Mobility Grant Agreement
  • Immigration permit of receiving country for non-EU students
During Erasmus+ Mobility

Student activities during Erasmus+ mobility

  1. If changes in the «Learning Agreement for Traineeships» are necessary, they must be made by completing a section «During the Mobility» and coordinating the changes with the representative of the receiving enterprise and RTU responsible persons.
  2. Students must successfully perform traineeship tasks, achieving the set aims. Any problems that occur during the mobility period should be addressed in a timely manner, in cooperation with representative of the receiving enterprise and RTU Erasmus+ coordinator.
  3. At the end of Erasmus+ traineeship period, the student will receive an acknowledgment of the mobility period «Confirmation of Traineeship». For this purpose, the student can also use the section «After the Mobility». The start and end dates of the mobility approved in «Confirmation of Traineeship» must exactly coincide with those written in «Mobility Grant Agreement».
  4. On 15th day of the last month of mobility, the student is sent an invitation for the 2nd online language proficiency examination «Online Language Support» (OLS), which must be taken within the prescribed period.

DOCUMENTS that should be drawn up by the end of the mobility

  • Confirmation of Traineeship
After Erasmus+ mobility

Student activities after Erasmus+ mobility

  1. Within 30 calendar days after the return from mobility, the student must complete and submit an individual report on the online «Mobility Tool» system. An invitation to complete the report form is sent to the student’s e-mail the day after the mobility period end date.
  2. Student must submit the «Confirmation of Traineeship» and other required documents to RTU Erasmus+ coordinator (Kalku Street 1, Room 302).
  3. In case of a mandatory traineeship after receiving the «Confirmation of Traineeship», the student must immediately contact the study program director and academic advisor at FSD and initiate the process of recognition of the traineeship. Students are responsible for submitting the «Confirmation of Traineeship» to the study programme director and academic advisor at FSD and initiation of recognition of traineeship and received ECTS.

DOCUMENTS that should be submitted upon completion of the mobility programme

  • Participant’s individual report on the online «Mobility Tool» system
  • Full set of mobility-related documents submitted to RTU Erasmus+ coordinator of the International Relations Department
  • Fully completed procedure of recognition of traineeship and received ECTS at the Foreign Students Department.

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