Study mobility (programme countries)

Study mobility (programme countries)

Erasmus+ provides an opportunity for students to gain international experience and expertise by studying at higher education institutions in Europe, with which bilateral cooperation agreements have been signed. See the list «Erasmus+ Partners in Programme countries».

Prerequisites for Candidates

Erasmus+ programme is available for all RTU students from all specializations and levels of higher education. To apply for Erasmus+ scholarship, a student has to be registered at least as a 3rd semester student at the Bachelor level or 2nd semester student at the Master level. The student cannot have academic debts, must have adequate grades (weighted average grade cannot be lower than 6.0), good knowledge of English, German or another language of the EU Member States, and a well-defined objective for participating in a mobility.

Students who intend to develop Bachelor or Master Thesis at a partner university should coordinate their plans with a professor of a particular university before applying for Erasmus+ scholarship.

In case student applies for the Erasmus+ mobility within the same level the Erasmus or Erasmus+ scholarship has been received before, note that the maximum period of Erasmus+ mobility is 12 months; minimum – 3 months.

«Procedure for Organizing Student Mobility for Erasmus+ Program at Riga Technical University»

Erasmus+ Mobility Steps
The student applies for the Erasmus+ scholarship > is nominated for receiving scholarship > applies for exchange studies at a partner university > is accepted by the partner university > undertakes mobility and successfully completes the study courses > returns to RTU, where within the mobility successfully completed study courses are recognized.
Erasmus+ Scholarship

Within the Erasmus+ programme, students can apply for and receive a scholarship and spend an officially recognized study period (one or several) at one of the partner universities abroad without paying a tuition fee there. The scholarship amount for the programme countries is determined by the European Commission.

See Erasmus+ scholarship amounts

The scholarships are intended to cover the extra cost related to studying abroad. The scholarships provided by the Erasmus+ programme will only partly cover the total cost of the mobility expenses. The students themselves are responsible for ensuring the necessary additional funding in a timely manner.

Students from lower income backgrounds may also be entitled to a monthly supplement of EUR 100.00, in this case relevant documents must be submitted.

Students with disabilities have the opportunity to apply for additional financial support (additional equipment, special transport, accompanying persons, etc.).

To participate in the Erasmus+ programme, the student must first apply for the scholarship competition that is organized twice a year – in September and February – by RTU International Mobility Unit.

ECTS

Within the Erasmus+ programme, the student must cover study subjects worth 30 ECTS (20 CP) per semester at the receiving university. ECTS (European Credit Transfer and Accumulation System) is a higher education credit system developed to objectively assess the student’s performance studying at different universities with different evaluation systems. ECTS credits are based on the student’s workload required to achieve the expected learning outcomes. 1 Latvian credit point is equal to 1.5 ECTS.

Contact Information
RTU International Relations departament, International Mobility Unit 1 Kalku Street, room 302, Riga
Evita Miščuka +371 67089314  
Inga Riharda +371 67089067  

Erasmus+ programme has four main stages:

Application for the Erasmus+ scholarship

Student activities to apply for the scholarship

  1. Get acquainted with information on the website; 
  2. Attend informative seminars organized by the RTU International Relations Department. 
  3. Explore a list of Erasmus+ Partners in Programme Countries and consider opportunities to acquire study courses corresponding to your RTU study programme at a required study level in a language you are fluent at.
  4. Identify living conditions of a particular country and the expected mobility costs.
  5. Apply for the Erasmus+ scholarship competition organized by the RTU International Relations Department, by submitting the necessary documents.
  6. Participate in the Erasmus+ scholarship selection interview (organized twice a year after the application submission – in October and March). Interview evaluation criteria are determined in the document «Procedure for Organizing Student Mobility for Erasmus+ Programme at Riga Technical University» under the section «Selection of Participants, Scholarship Competition».

INFORMATIVE EVENTS – In September and February all interested persons are invited to participate in informative events about Erasmus+ programme, at which various issues related to the Erasmus+ scholarship competition will be explained in detail, the experience of previous years will be shared and aspects that require special attention in mobility planning process will be considered. Informative events will be held on February 7 (Tuesday), 17.00 o’clock and on February 14 (Tuesday), 16.00 o’clock in Kalku Street 1, Room 301.

APPLICATION DEADLINES AND DOCUMENTS TO BE SUBMITTED – To participate in the Erasmus+ programme, the student must first apply for the scholarship competition, which is organized twice a year – in September and February. Scholarship competitions for the Erasmus+ studies and traineeships are held separately.

Participating in the current Erasmus+ selection procedure, students can obtain Erasmus+ scholarship for studies at RTU partner universities in autumn semester 2017/2018 and traineeship in Erasmus+ programme countries starting in June 2017.

The deadline for submission of the application is 22nd February 2017.

Completed application must be submitted within the deadline to the International Mobility Unit, 1 Kalku Street, Room 302. Application documents received after the deadline will not be accepted! Application documents must be submitted in paper form in a document folder.

Documents necessary for applying for the scholarship:

  • Application for the Erasmus+ Scholarship; 
  • Motivation Letter addressed to the RTU International Relations Department (in English);
  • CV in Europass or any other format (in English); 
  • Transcript of Records for the whole period of studies (in English). Transcript of Records has to be signed by the academic advisor of Foreign Students Department;
  • Foreign language proficiency certificates (not mandatory).

Prerequisites for choosing a suitable partner university

To successfully participate in the scholarship competition, special attention should be devoted to the choice of appropriate university. Using a list of «Erasmus+ Partners in Programme Countries», students must select the host university and the study programme in accordance with students’ current study programme. The offered fields for study exchange are indicated for each partner university. Applications for mobility at universities, where the exchange in the relevant fields is not foreseen, will be rejected. The partner university is offering study courses that in content completely or partially correspond to your study courses at RTU scheduled for the following semesters. When choosing study courses, it is necessary to find out whether they are taught in a language a student is fluent at. This information can be found at the website of partner universities.

If you want to study at one of the universities, which does not ensure exchange in your field, or at any university, which is not a partner university, you have to consult with the International Mobility Unit at least 2 months in advance before the university announces the application deadline for the Erasmus+ exchange students. The signing of new bilateral cooperation agreements or expansion of the scope of cooperation with existing partner universities is possible, but it cannot be done in an urgent manner.

The list of universities chosen by RTU students within the Erasmus+ programme in previous years is available here: Popularity of Partner Universities.

Prerequisites for choosing a suitable partner university for the Erasmus+ exchange:

  1. RTU has a bilateral cooperation agreement with a particular university (see List of «Erasmus+ Partners in the Programme Countries»).
  2. RTU cooperates with the partner university in a field related to your studies.
  3. The partner university is offering study courses that in content completely or partially correspond to your study courses at RTU scheduled for the following semesters, and, after returning from the mobility, it will be possible to recognize the study courses acquired during the mobility.
  4. The partner university offers courses at the study level corresponding to your current study level (Bachelor, Master, Doctoral). You cannot choose to study lower level courses as they will not be recognized after the mobility.
  5. Study courses at the partner university will be held in a language you are fluent at.
  6. The study courses will be available for the study semester you will have the Erasmus+ mobility (in autumn/winter or spring/summer semester).

Students are responsible for ensuring that the chosen partner university for mobility period as well as study courses meet the above conditions.

After the nomination/before the Erasmus+ mobility

Student activities before the Erasmus+ mobility

  1. For exchange study semester, students matches study courses in the volume of 30 ECTS, completing «Learning Agreement for Studies» and «Application for Study Results Transfer».
  2. Student applies for the mobility period at the receiving university according to the application requirements for exchange students set by the receiving university.
  3. Non-EU students after receiving «Acceptance / Admission Letter» must find out the immigration requirements for the particular country and apply for immigration permit for exchange students necessary for legal immigration.
  4. Before the exchange (for non EU-students – after receiving immigration permit for particular country of mobility), students sign «Mobility Grant Agreement».
  5. Student is responsible for finding accommodation for the mobility period in a timely manner. If the host university offers accommodation in hostels, the student should make sure that the necessary documents are submitted to reserve the dorm room.
  6. Student takes the first language proficiency test online in the «Online Language Support» (OLS) environment, about which the student is informed by RTU Erasmus+ coordinator.

CONFIRMATION OF STUDY COURSES – when the appropriate university for mobility has been chosen by a student, study courses should be approved by the academic advisor at Foreign Students Department and study programme director, student must prepare the following documents:

Choosing appropriate study courses is a key criterion for a successful Erasmus+ mobility. Erasmus+ mobility is based on the acquisition of study courses at the host university that in content completely or partially correspond with the study courses at RTU. First, it is necessary to find out study courses planned for the following semesters within RTU study programme. Then the student finds similar study courses at the host university in the volume of 30 ECTS or 20 CP.

RTU study courses must correspond to the courses offered by the host university in terms of content, but their titles can differ. Section A or compulsory study courses should match in content completely; section B or professional specialization study courses should comply with the chosen specialization, but in terms of the content they can slightly differ. If the study programme also comprises section C or elective study courses, students can choose any courses offered by the host university, including language courses.

By signing the «Learning Agreement for Studies» and «Application for Study Results Transfer», the study programme director and the academic advisor at Foreign Students Department approve the chosen study courses and the transfer of the results of study courses successfully acquired at the host university during the Erasmus+ mobility.

APPLICATION TO THE HOST UNIVERSITY – Students apply for studies at the host university, taking into account application deadlines, procedures and documents to be submitted. Detailed information on application to the partner universities is available at the website of a particular university (e.g., under Sections Erasmus+, Exchange Studies, International Students, etc.) or sent via e-mail.

If the application to the host university has to be sent by RTU Erasmus+ coordinator, the student has to submit to the coordinator a fully completed application, e-mail or postal address to which the application has to be sent, as well as the description of the application procedure.

  • If the application to the host university has to be sent electronically, documents to RTU Erasmus+ coordinator must be submitted at least 3 days prior to the submission deadline.
  • If the application has to be sent by mail, documents to RTU Erasmus+ coordinator must be submitted at least two weeks before the deadline.

Application procedures are different at each university. The student should be ready to submit various documents, for example, an application, transcript of records, proof of language skills, passport or ID card copy, proof of insurance, dormitory application, application for language courses, a letter of motivation, CV, etc.

Copies of documents submitted to the host university must also be submitted to RTU Erasmus+ coordinator, together with the «Learning Agreement for Studies» and «Application for Study Results Transfer».

RTU Erasmus+ coordinator must also receive the «Acceptance / Admission Letter» sent electronically or by mail to the student by the host university within 2–6 weeks after the application deadline. If the «Acceptance / Admission Letter» is sent to RTU Erasmus+ coordinator, the student is immediately informed.

IMMIGRATION REQUIREMENTS FOR NON-EU STUDENTS – Students holding a valid Latvian residence permit can travel within EU countries for 90 days. HOWEVER, as the exchange period usually lasts longer and the purpose of stay is studies not travel, students must be holders of immigration permit (VISA, residence permit, etc.) of the particular country. To find out information on immigration formalities of the receiving country, students must contact international office of receiving university and embassy of the particular country. Each country have different immigration formalities, but usually embassy will require an original of the «Acceptance / Admission Letter» among other documents. Often it will be required that Latvian Residence permit is valid for the whole period of the exchange.  

GRANT AGREEMENT – After receiving the «Acceptance / Admission Letter» and for non-EU students after settling immigration formalities (holding VISA or residence permit of the particular country), shortly before going to Erasmus+ mobility, RTU Erasmus+ coordinator and the student conclude «Mobility Grant Agreement», which provides the amount of scholarship, the procedure and time of its allocation. Usually scholarship is paid before the student leaves for mobility.

To calculate the amount of scholarship, information on Erasmus+ mobility period, precisely specifying the start and end dates, must be submitted to RTU Erasmus+ coordinator. Introduction Week / Orientation days or language courses before the start of the studies are part of the mobility period, but they must be presented in a written form.

DOCUMENTS that should be drawn up before going on mobility

  • «Learning Agreement for Studies»
  • «Application for Study Results Transfer»
  • «Mobility Grant Agreement»
  • Immigration permit of receiving country for non-EU students
  • Application for exchange studies at the chosen university
During Erasmus+ mobility

Student activities during Erasmus+

  1. Student must meet Erasmus+ coordinator at the host university in due time, complete the required formalities and register for exchange studies, as well as receive a signed «Learning Agreement for Studies», if it has not been signed before mobility.
  2. If changes in the «Learning Agreement for Studies» are necessary, they must be made within 1 month after the start of the study period at the host university, by completing a section «During the Mobility» and coordinating the changes with the host university and RTU academic advisor at Foreign Students Department and study programme director.
  3. Students must successfully acquire the chosen courses. Any problems that occur in mobility need to be addressed in a timely manner, in cooperation with Erasmus+ coordinators at the host university and RTU.
  4. At the end of Erasmus+ study period, the student will receive an acknowledgment of the mobility period «Confirmation of Attendance» and «Transcript of Records» from the host university. The student must clarify when and how the transcript of records will be received, if it is not issued until the end of the mobility. The start and end dates of the mobility approved in «Confirmation of Attendance» must exactly coincide with those written in «Mobility Grant Agreement».
  5. On 15th day of the last month of mobility, the student is sent an invitation for the 2nd online language proficiency examination test in platform «Online Language Support» (OLS), which must be taken within the prescribed period.

DOCUMENTS that should be drawn up by the end of the mobility

  • «Confirmation of Attendance»
  • «Transcript of Records»
  • «Learning Agreement for Studies» signed by the host university and amendments to the «Learning Agreement for Studies» if any were made.
After Erasmus+ mobility

Student activities after Erasmus+ mobility

  1. Within 30 calendar days after the return from the mobility, the student must complete and submit an individual report on the online «Mobility Tool» system. An invitation to complete the report form is sent to the student’s e-mail the day after the mobility period end date.
  2. Student must submit «Confirmation of Attendance», «Transcript of Records», as well as other required documents to RTU Erasmus+ coordinator (1 Kalku Street, room 302).
  3. After receiving the «Transcript of Records», the student must immediately contact the academic advisor at Foreign Students Department and initiate the process of recognition of the acquired study courses. Students are responsible for submitting the «Transcript of Records» to academic advisor at Foreign Students Departmend and initiation of the recognition of the study results transfer.

DOCUMENTS that should be submitted upon completion of the mobility programme

  • Participant’s individual report on the online «Mobility Tool» system
  • Full set of mobility-related documents submitted to RTU Erasmus+ coordinator of the International Cooperation Department
  • Fully completed set procedure of recognition of study courses acquired abroad

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